BUDGET DEVELOPMENT & PLANNING

Coming in under budget isn’t about cutting expenses, but about working smarter – by planning ahead, saving time and effort, or simply changing the way you usually do things. We can work closely with you to examine your past budgets, trends in your industry/event and establish a mutual budget development and planning process to help you exceed your goals.

History

• Review past and current supplier contracts
• Examine budget processes from previous events
• Research historical trends in your industry and past events

Right Now

• Discuss profitability goals for the company and each event
• Establish “hot topics” that deserve more dollars
• Review attendance goals and “fall-out” trends to determine true attendance
• Negotiate and streamline supplier contracts for top profitability
• Develop a tracking system to keep up with daily expenses and maintain profit goals

On-Site

• Manage on site expenses to include hotel, food and beverage, audio/visual, event staffing, etc.
• Advise your team of “pop up” and “add on” expenses as they arise and determine worthiness
• Continue tracking of expenses to maintain margins

Post Event

• Review all supplier billings
• Dispute unapproved expenses
• Present final billing and maintain timely supplier payments
• Provide budget vs. actual and review variances
• Review all processes and identify areas of concern as well as future planning